A few years back sending a large attachment through email is a constant predicament for most of us. Some service providers like Yahoo came out with some utility to make it happen but it was never the tool I believe it should be. You can also do some workaround through by sending the link from your online storage accounts like Skydrive,Dropbox and Pogoplug which I believe is the closet thing to what I really want.
The benefits are right there. The recipient can retrieve the email faster and decide whether to download the attachments or not. You have time to update the files on SkyDrive before the recipient downloads themYou can upload larger files in one go without having to use multiple emails to divide the files on them to avoid running into the limit.A few days ago, Google announced that it too would add the option to use Google Drive when you are sending emails with attachments on Gmail. The feature has just been enabled on my account and I’d like to walk you through the process.
- To start click on the compose button at the upper right corner of the screen. The new compose window should come up.
- The bottom bar that begins with the send button lists the attachment icon. Hover over it to see available options.Select the “Insert file using Drive” option with a left-click. An overlay window appears that you can use for the process.
- The left sidebar displays various locations that you can use to pick files including files from the local computer system, files that are already on Google Drive, shared, starred or recently selected files.If you want to select files from your local computer you can either use drag and drop to push them into the window or the file browser.
- Once your are done with the selection you can hit the upload button to upload the files to Google Drive.Please note that you can only select one option at a time, so that you may need to open the interface twice if you need to upload files from the local PC and pick some files that are already on Google Drive.
- You can then start filling out the email as usual. The files are checked for their access rights when you click on send, and you may get the following screen if the recipient does not have the proper rights to access them.The default selection is to let the recipients view the files.
- You can modify the right so that recipients can comment or edit instead. A click on more options displays additional information that are important:Anyone with a link means that even non-recipients can open the files if they have the link. The advantage here is that a Google account is not required to access the filesRecipients of this email – recipients must have a Google account.